Privacy Policy, GK Wedding Films
Effective date: 22 September 2026
At GK Wedding Films, I respect your privacy and take care to look after any personal information you share with me.
This Privacy Policy explains what personal information I collect, why I collect it, how I use and store it, and the rights you have regarding your information.
GK Wedding Films is operated by Gokhan Karaman.
1. What information I collect
When you contact me, enquire about wedding videography or book my services, I may collect information such as:
Your name
Your email address
Your telephone number
Your wedding date
Your wedding venue and location
Details about your wedding plans
Information you provide when making an enquiry or booking
Details of your chosen wedding videography package
Payment and invoicing information, where applicable
Messages and correspondence between you and GK Wedding Films
As part of providing my wedding videography services, I also create and store photographs and video footage from weddings. This may include you, your partner, your family, your wedding party and other guests attending your wedding.
2. How I collect your information
I may collect your personal information when you:
Complete an enquiry or contact form on my website
Email or telephone me
Request information about my wedding videography services
Request a quote
Make a booking
Provide information while planning your wedding
Communicate with me before, during or after your wedding
My website is hosted on Squarespace, which may use cookies and similar technologies to help the website function and understand how visitors use the site.
Some cookies are necessary for the website to operate, while other cookies or tracking technologies may require your consent.
3. How I use your information
I may use your personal information to:
Respond to wedding enquiries
Provide quotes and information about my services
Communicate with you about your wedding
Manage and fulfil your wedding videography booking
Plan and deliver your wedding film
Arrange payments and invoicing where applicable
Deliver your finished wedding films
Keep records of enquiries, bookings and communications
Improve my website and services
Protect my website and business from fraud or misuse
Meet legal, accounting and other regulatory requirements
I will only use your personal information where there is a legitimate reason to do so and in accordance with applicable data protection laws.
4. Wedding films and promotional use
As part of my wedding videography services, I create video footage and photographs containing you and other people attending your wedding.
Your wedding film is created and stored as part of the service you have booked with GK Wedding Films.
I may also want to use selected clips, photographs or extracts from your wedding film to showcase my work on my website, social media, wedding directories, advertising or other promotional materials.
I will only use your wedding footage or photographs for promotional purposes where I have the appropriate permission or other lawful basis to do so.
If you do not want your wedding footage or photographs to be used for promotional purposes, please let me know.
5. Lawful basis for using your information
Under UK data protection law, I need a lawful basis for processing personal information.
Depending on the circumstances, I may rely on the following:
Contract
I may need to use your information to provide the wedding videography services you have booked or to take steps at your request before entering into a contract.
Legitimate interests
I may use your information where it is reasonably necessary to run and protect my business, communicate with customers, maintain business records, improve my services and website, and prevent fraud or misuse.
Consent
Where I ask for your permission for a specific purpose, such as certain marketing activities or promotional use of your wedding footage, I will rely on your consent where appropriate.
You can withdraw your consent at any time where consent is the basis for processing your information.
Legal obligation
I may process or retain information where I am legally required to do so, including for accounting, tax or other regulatory purposes.
6. Marketing
I may occasionally contact you about GK Wedding Films and my wedding videography services where I am legally permitted to do so.
Where consent is required for marketing, I will ask for your consent before sending marketing communications.
You can ask me to stop sending marketing communications at any time by contacting me or using an unsubscribe option where one is provided.
7. Who I share your information with
I do not sell, rent or trade your personal information.
I may share personal information with trusted third-party service providers where this is necessary to operate GK Wedding Films or provide my services.
These may include providers involved in:
Website hosting and website services
Email and communication services
Online enquiry forms
Payment processing
Cloud storage and file storage
Video storage and delivery
Website analytics
Accounting and business administration
Wedding films and related files may be stored or delivered using trusted cloud storage, website hosting or file delivery services.
I may also disclose information where I am legally required to do so, for example to HMRC, regulators, law enforcement or other authorised bodies.
8. How long I keep your information
I keep personal information only for as long as I reasonably need it for the purposes described in this Privacy Policy.
For example, I may keep enquiry and booking information for as long as necessary to manage your relationship with GK Wedding Films and to maintain appropriate business and financial records.
Wedding films and related footage may be retained for longer periods so that I can provide the services agreed with you, including access to your finished wedding films.
Some information may also need to be retained for longer where required by law, for accounting or tax purposes, or where necessary to establish, exercise or defend legal claims.
When information is no longer required, I will take reasonable steps to securely delete or anonymise it.
9. Keeping your information safe
I take reasonable technical and organisational measures to protect your personal information against accidental loss, unauthorised access, misuse, alteration or disclosure.
Wedding footage and other digital files are stored using appropriate digital storage and website services.
However, no method of transmitting or storing information online can be guaranteed to be completely secure.
10. Your rights
Under UK data protection law, you may have the right to:
Access the personal information I hold about you
Correct inaccurate or incomplete information
Request deletion of your information in certain circumstances
Restrict processing of your information in certain circumstances
Object to certain types of processing
Request data portability in certain circumstances
Withdraw consent where I am relying on consent to process your information
If you would like to exercise any of these rights, please contact me using the details below.
You also have the right to complain to the Information Commissioner's Office (ICO) if you believe your personal information has not been handled correctly.
Information Commissioner's Office (ICO)
11. Cookies and website analytics
GK Wedding Films uses cookies and similar technologies to help the website function correctly and to understand how visitors use the website.
Some cookies are necessary for the website to operate, while others may be used for analytics purposes.
Google Analytics is used on this website to help understand how visitors interact with the website, such as which pages are visited and how visitors navigate the site. Google Analytics may collect information such as device and browser information, approximate location, pages viewed and interactions with the website.
Analytics cookies and similar technologies are used subject to the cookie consent choices available on the website. You can manage your cookie preferences using the website’s cookie settings.
Meta Pixel
This website also uses the Meta Pixel, provided by Meta Platforms, to help measure the effectiveness of advertising and understand how visitors interact with the website after seeing or clicking an advertisement.
The Meta Pixel may collect information such as pages visited, website interactions, device and browser information, and information about how you arrived at the website. This information may be shared with Meta and used to measure advertising performance and improve advertising campaigns.
The Meta Pixel and related advertising technologies are only used subject to the cookie consent choices available on the website. If you decline non-essential cookies, the Meta Pixel will not be activated.
You can manage or change your cookie preferences using the website's cookie settings.
12. International data transfers
Some of the third-party services used by GK Wedding Films may process or store personal information outside the UK.
Where personal information is transferred outside the UK, I will take appropriate steps to ensure that the transfer is made in accordance with applicable data protection laws and that appropriate safeguards are in place.
13. Changes to this Privacy Policy
I may update this Privacy Policy from time to time to reflect changes to my business, website, services or legal requirements.
The latest version will always be published on this page, with the effective date shown at the top.
14. Contact
If you have any questions about this Privacy Policy, your personal information or how GK Wedding Films handles your data, please contact me:
GK Wedding Films
Gokhan Karaman
Email: info@gkweddingfilms.co.uk